How I work, in writing.

Scope

These terms apply to all quotes, agreements and work by Aivion Studios B.V., registered in Zeist, the Netherlands. Deviations apply only where agreed in writing.

They cover commissioned work: platforms, web apps, animation, music and ongoing maintenance. The Aivion Studios products are supplied on subscription and have their own terms, on their own domains. Where those apply, they take precedence over this text for that product.

Quotes and assignments

A quote is without obligation and valid for thirty days unless stated otherwise. An assignment comes into being once both parties have confirmed the quote in writing or digitally. That confirmation sets out what is being built, what it costs and when it is due.

Carrying out the work

The work is carried out to the best of ability and judgement. Delivery dates are set in consultation and count as target dates unless expressly agreed otherwise. Changes that enlarge the assignment may affect the planning and the price; that is flagged in advance, not settled afterwards.

AI tooling is used in carrying out the work. The decisions on structure, security and architecture are made and accounted for by Aivion Studios.

What is needed from the client

Copy, imagery, access to systems and feedback are supplied in good time. If the work is delayed because they are not, the planning shifts with it.

Prices and payment

Prices are in euros and exclude VAT unless stated otherwise. Payment is due within fourteen days of the invoice date. Larger assignments may be invoiced in instalments; that is set out in the quote.

Ownership, source code and licence

What happens to the source code and the rights after delivery is agreed in writing per assignment, in the quote or the agreement. There is deliberately no default rule: on one project Aivion Studios transfers the code, on another it keeps running on our own infrastructure with ongoing maintenance. What has been agreed is therefore always in writing before the work starts.

Until payment is complete, all delivered rights remain with Aivion Studios.

The work uses common technologies: PHP, Laravel, JavaScript, HTML, CSS and MySQL. No proprietary language or closed system is used that would tie you to a single party.

Maintenance and continuity

Ongoing maintenance is a separate agreement with its own term and price. What it covers, such as updates, monitoring, backups and further development, is set out in that agreement. Without a maintenance agreement, responsibility ends at delivery.

Liability

Liability is limited to the invoice amount of the assignment concerned, or for ongoing maintenance to the amount over the last six months. There is no liability for indirect damage, consequential loss, lost profit or loss of data. This limitation does not apply in cases of intent or deliberate recklessness.

Confidentiality

Anything learned about the client's business during an assignment stays confidential, including after it ends.

Termination

An ongoing agreement may be terminated by either party with one month's notice. Work already carried out is invoiced.

Governing law

Dutch law applies to all agreements. Disputes are submitted to the competent court of the Rechtbank Midden-Nederland.